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Career Opportunity Details

Grants Accountant
Location: Rockford
Hours: full-time

Prairie State Legal Services is a not-for-profit legal aid organization that provides civil legal aid services to the poor, elderly, and people with disabilities.  Prairie State has 12 offices serving 36 counties throughout northern and central Illinois.  Prairie State focuses services on legal problems that impact the ability of our clients to meet their basic human needs, including physical safety, access to healthcare, adequate housing, and similar needs.  It is the only legal aid organization in the majority of its service area.  Prairie State has a staff of approximately 150. The Administrative Office is in Rockford, Illinois.  The annual budget of $13 million is largely supported by federal and state grants.  The organization has excellent fiscal controls and is rated a 4-Star Charity by Charity Navigator. 

Job Responsibilities

Grant Accountant is a new position for Prairie State and reports to the Director of Finance; the position will be based in the Administrative Office in Rockford.  The Grant Accountant will assist in the financial aspects of grant development and reporting along with support for all accounting functions.  The major areas directed are:

  • Responsible for setting up a process to manage, track, and report the staff time and cost allocation to Prairie State grants and offices
  • Identify the specific requirements of each existing grant which require data collection, tracking, and reporting
  • Work with the grants department to understand and document the unique features of grants which require special reporting
  • Interact with attorneys in the field offices to understand how they are setting up their time recording/reporting for grant and office purposes
  • Work with the grants department to determine the budget and reporting requirements of any new and existing grants
  • Analyze grants to ascertain if the budgets are accurate for the work we are expected to perform
  • Prepare projections at key time periods in specific grants to ensure fulfilling the grant criteria/obligations
  • Train new staff on grant reporting protocols as related to financial aspects of the grants
  • Participate in the annual audit as needed
  • Along with the other accounting staff members, provide back-up on other accounting functions, such as payroll, procurement, accounts payable and receivable, along with benefits administration.


  • 2 - 3 years of Accounting with specific experience in Cost Accounting
  • Bachelor's Degree in Accounting
  • Excellent analytical skills; sound understanding of accounting principles
  • Clear communicator in writing and orally
  • Familiarity with database software and proven track record of creating and modifying software to produce results
  • Computer Literate – strong Excel skills and the ability to use Access, Outlook, and Word
  • Flexibility in dealing with colleagues
  • Well organized; good time management skills
  • Ability to meet deadlines consistently

Other Position Requirements

Travel throughout Prairie State’s 36-county service area and evening/weekend work will be required from time-to-time.  Prefer experience in working with state and federal grants and the financial controls related to such grants.

Salary and Benefits

This full-time position offers salary starting at $50,000/year depending on experience, and a comprehensive benefits package including health, dental, retirement, training and education, and generous leave time. 

Application Details

Please indicate “Grants Accountant” in the subject line and e-mail a cover letter, resume, and three professional references to:

DEADLINE:  June 30, 2018

Prairie State Legal Services is an Equal Opportunity/Affirmative Action Employer.

Women, minorities, and persons with disabilities are encouraged to apply.

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